Summarization Of The Communication Process

Summarization Of The Communication ProcessCommunication sewer best be summarized as the transmission system of a center from a sender to a receiver in an understandable manner. The heart and soul whitethorn be verbal or non-verbal. Besides that, talk is the process of sharing our ideas, thoughts, and feelings with other hoi polloi and having those ideas, thoughts, and feelings mute by the people we ar talking with. When we communicate we speak , listen, and observe. A key to interpreting discourse is to find the meanings of messages, and those meanings atomic number 18 found in people, not in words. Your friends meaning of trust or ecstasy whitethorn be quite different than yours. Communication is a continuous process that begins with a source encounter between people and does not end until the last encounter in their lives. These encounters may touch functional messages that serve practical purposes, or, in cases of close ties, the encounters may in any case involve nurturing messages that convey a sense of caring and personal connection. In addition, communication is a complex, ongoing processthat acts us into come home with the people in our human beings. Often communication is viewed as a straightforward exchange of messages between a verbalizer and a listener, but this is a na?ve view.Communication also is a dynamic, transactional (two- elbow room) process that plenty be broken into six phases. The communication process is repeated until both parties have finished expressing themselves. This has sh experience in appendix in figure 1.1.1The sender has an idea. vectors conceive an idea and want to share it.The sender encodes the idea.When sender honk an idea into a message that a receiver will understand, sender are encoding it that is, deciding on the form, length, organization, tone, and styleall of which depend on sender idea, listening, and personal style or mood.The sender transmits the message.To physically transmit the message t o receiver, senders select a communication channel (verbal or nonverbal, spoken or written) and a medium (telephone, letter, memo, e-mail, report, face-to-face).The receiver gets the message.For communication to occur, receiver must first get the message.The receiver traces the message. liquidator must decode (absorb and understand) your message.The receiver sends feedback.After decoding sender message, the receiver responds and signals that response to sender.2Sender can anticipate problems, make decisions, coordinate work flow, supervise others, develop apprisalships, and promote products and services. Sender can shape the impressions and he/she company make on colleagues, employees, supervisors, investors, and customers in addition to perceiving and responding to the needs of these stakeholders (the various groups you interact with). Without effective communication, people misunderstand each other and misinterpret information. Ideas misfire or fail to make attention, and peopl e and companies flounder.Effective workplace communication can promote the following? Quicker problem resolving power? Stronger decision making? Increased productivity? Steadier work flows? Stronger business relationships? Compelling promotional materials? Enhanced captain image? Improved stakeholder response3The importance of effective communication is immeasurable in the world of business and in personal life. From a business perspective, effective communication is an absolute must, because it commonly accounts for the variance between success and failure or profit and loss. It has become clear that effective business communication is critical to the successful operation of modern enterprise. Every business person needs to understand the bedrock of effective communication.Effective communication involves a message being sent and received. Added to this however, is the element of feedback to ensure that the message sent was received exactly as intended. This concept may be illu strated using three-step communication model. This has shown in appendix in figure 1.2Sending The MessageThere are four element affect in sending a message. First, as the instructor (sender), must formulate the message intend to communicate. Next, moot possible barriers that may affect the message. This includes sender experience, the terms that will use, and even the feeling toward the subject or the students. External barriers such as noise must also be considered. Third, senders encode the message that is, put the message into the words that want to use. Last, clearly communicate (send) the message.4Receiving The MessageThere are also four elements involved in receiving a message. The student (receivers) will first hear and see the message u sent. Second, the message is affected by external barriers, if any, and the students own internal barriers. Possible internal barriers may include the students experience level, their understanding of the terms used, their attitude toward t he material, or the way they feel about you. Third, your students decode the message through the use of mental images.Communication BarriersPhysical barriersThis barrier is particularly grave when oration to a group or audition. If the audience perceives you as distant from them, looking down on them, or simply not reachable, then they will not be as receptive to the message you are trying to shareLanguage BarriersBuzzwords, jargon and slang are very specialized. Using them will ceaselessly prevent some portion of the potential audience from understanding your message. That includes people who might benefit from your message, if it were presented in a way they understood.5Lack of CredibilityIf its evident that sender are speaking strictly from book knowledge, rather than personal experience, or if audience does not see how what sender are state could possibly be true, this creates a credibility problem. The audience will suspect thatsender dont know what he/she talking about. As a sender, need to make sure that the stories has been tell dont lead the audience to enquire sender credibility and authenticity.Gender BarrierIt has been demonstrated in studies that women communicate more on a regular basis than men do. Though both sexes have both kinds of communicators, women are more in all probability to be right-brain communicators abstract and intuitive. Men are more likely to be left-brain communicators linear and logical. Depending on your own makeup, this could be a barrier. Both men and women have to learn how to communicate in a way that allows both sexes to receive and understand the message.Emotional barriersOne of the chief barriers to open and free communications is the aroused barrier. It is comprised mainly of fear, mistrust and suspicion. The roots of our emotional mistrust of others lie in our childhood and infancy when we were taught to be careful what we said to others.6Cultural barriersWhen we join a group and wish to remain in it, soo ner or later we need to adopt the behaviour patterns of the group. These are the behaviours that the group accept as signs of belonging. The group rewards such behaviour through acts of recognition, approval and inclusion. In groups which are happy to accept, and where he/she are happy to conform, there is a mutuality of interest and a high level of win-win contact.Where, however, there are barriers to the membership of a group, a high level of game-playing replaces good communication.How does one ensure that the intended audience has received the right messageIn a speech, one must always present something that is connect to the topic or focus of the speech. If talk about food, can speak about other cogitate things like nutrition, malnutrition and benefits of foods but dont go too far away from subject. Since talk with nutrition in relation to food, always try to bring it close to the topic food. Also, make sure make statements that would make people turn their attention to the sp eaker, just not unnecessary unrelated ones.Skip the middle manIf audience actually has another, larger audience, make sure they arent the real target.7Speak clearlyThis should be limpid enough, but clearly the President didnt get it this time. Speaker message needs to be clear hold on RelaxedTo stay relaxed speaker should be prepared. Also, focus on the message and not the audience. Use gestures, including walking patterns. coif the opening of the speech and plan exactly how to say it. The audience will judge speaker in the first 30 seconds they see it.Pay attention to all detailsMake sure speaker have the right location (school, hotel, room time). Make sure he/she know how to get to where to speaking. pack how large an audience speaker will be speaking to. Make sure speaker bring all visual aids and plenty of handouts. Arrive early so speaker can baffle out where will be speaking and make any last minute adjustments. It is very important that speaker pay attention to even the smallest details8